18 Months

Ring Mercure Ballarat’s Wedding Coordinator:

• Arrange to view the room set for a wedding
• Book a reception date
• Briefly discuss the type of reception and approximate number of guests
• Pay a $500.00 deposit and sign our Hotel Policy and Terms and Conditions Form to confirm your booking
• Choose your church and/or marriage celebrant
• Book your limousines/hire cars
• Consider your photographer/videographer
• Consider the type of entertainment you would prefer

6-12 Months

• Decide upon your Honeymoon destination. This should be booked as far ahead as possible. If travelling overseas, check passports, inoculations, visas and travel advisories
• Start looking for your wedding dress, bridesmaid’s dresses and men’s outfits

3 Months

• Finalise your wedding dress, head dress, shoes and bridesmaids dresses
• Choose the wedding rings
• Discuss and order floral decorations • Order wedding invitations and any other stationery you may require for the reception
• Order your wedding cake

2 Months

• We will call you to arrange for you both to come in for a “details” appointment. We will discuss your menu and wine selection, agenda, candles, linen etc. This takes approximately one hour
• Finalise guest lists and write out invitations and envelopes ready for mailing
• Groom, best man and groomsmen should choose their outfits

6 Weeks

• Mail invitations
• Keep a record of acceptances and inability
• Check honeymoon arrangements • Have your hairdresser decide on a style suitable for your head dress
• Have a practice make-up session

4 Weeks

• Acknowledge gifts as soon as they are received
• Check the wedding ceremony arrangements and organise for a rehearsal if necessary
• Choose gifts for the bridesmaids, groomsmen etc

2 Weeks

• Final check on cars, photographers, music and cake
• Cake bags and special goblets to be purchased if required

4-5 Days

We will call you to arrange for you both to come in for your final appointment. At this time we will re-confirm all the details of the reception. This takes about 30 minutes.
We will require the following:

• Place cards
• Alphabetical guest lists
• Table listing
• Notification of any special diets we need to cater for
• Notification of any children’s meals
• Trinkets to go on the bridal or cake table e.g, silver goblets
• Bonbonnieres
• Final guest numbers
• Full payment
• Wedding cake
• Cake bags
• Ensure that the MC is briefed on his duties. Our supervisor will liase on the day and go through all the fine details

 To make an enquiry or booking for a wedding function click here.